This policy was updated on August 18, 2020.
ABOUT OUR PRIVACY NOTICE
Privacy Notice Modifications
This privacy notice may be updated from time to time. When an update to the privacy notice occurs, the “updated-on” date on the privacy notice will be updated to reflect when the privacy notice was last updated.
Reviewing and Correcting Personal Information
You may contact NCDE Civitan to review the personal information we have collected from you or to request corrections to your personal information, please contact us for any data access questions or requests:
This Privacy Notice applies to the information collected via email, phone, mail, online forms, paper forms and websites located here (collectively and individually referred to herein as the “Website”), which are operated by or for NCDE Civitan (collectively, “Civitan,” “we,” “our,” or “us”). The Website allows users to find out more about NCDE Civitan and its activities, and, in some cases, to participate in interactive activities on the Website. The Website is only for private, informational, and entertainment purposes.
We take your privacy seriously. The purpose of this Privacy Notice is to disclose to you what information we may collect from you, how we collect it, with whom we share it, and certain other matters related to such information, including the choices you have regarding our collection of information and our use and disclosure to other parties of information we have collected from you. If you have questions or concerns regarding this Privacy Notice, you should contact us.
When this Privacy Notice references the term “personal information” we mean information that identifies a particular individual, such as your full name, street address, telephone number, and/or email address. When other information, such as a hobby or demographic-identifier, is associated with personal information, it also becomes personal information for the purposes of this Privacy Notice.
Please read the information below to learn more about our data collection policies and practices.
1. Types of Information That May Be Collected
2. How Information Is Collected
3. How We Use The Information Collected
4. With Whom Your Information May Be Shared
5. Links to Other Websites
7. A Special Note For Parents Concerning Privacy
8. Your Acceptance of The Privacy Notice and Changes to the Notice
9. Questions About This Privacy Notice
10. Right to Withdraw Consent
TYPES OF INFORMATION THAT MAY BE COLLECTED
Information You Provide Us: When you contact us by phone, email, postal mail or when you visit certain portions of the Website, we may ask you to provide us with specific information, including:
• Individual information such as your name, user-name, internal identifier, government-issued identification, picture, biometric data, age, race, national or ethnic origin, languages spoken, browsing behavior, call logs, links clicked, gender identity, geographic locale, income bracket, etc.
• Indirect information such as your email address, physical address, telephone number, IP address, Mac address, browser fingerprint, country, GPS coordinates, room number, etc.
Information We Collect on Your Behalf: To properly serve you as a Civitan member, we may store your publicly-available data, including:
• Thought information such as your opinions, intentions, interests, favorite foods, colors, likes, dislikes, music, passwords, PIN, mother’s maiden name, etc.
• Social information such as your job titles, salary, work history, school attended, certifications, social status, marital status, religion, political affiliations, communications meta-data, telephone recordings, voice mail, email, family structure, siblings, offspring, marriages, friends, social connections, relationships, associations, group memberships, etc.
• Ownership information such as income bracket, credit card number, bank account, purchases, sales, credit, income, loan records, transactions, taxes, purchases and spending habits, credit records, creditworthiness, credit standing, credit capacity, cars, houses, apartments, personal possessions, etc.
Site Usage Information
We may receive and store certain types of Internet usage information whenever you visit the Website, such as your landing page, order of pages viewed, and other click stream data. See “IP Addresses and Click Stream Data” section below.
HOW INFORMATION IS COLLECTED
Registration: In order to participate in Civitan membership activities and also in certain features of the Website, such as receiving electronic versions of Civitan newsletters, magazines, postcards, notices, alerts and invitations, you may be asked to complete a registration form and provide personal information; you will also be asked to choose a username and password and possibly establish your electronic communications preference profile in order to take advantage of the features located on these restricted portions of the Website. Registration is voluntary; however, you do have to register in order to participate in these portions of the Website. Registration requires the disclosure of certain personal information to us; however, you can control how we use that information by updating your electronic communications preference profile.
For questions or concerns regarding your personal information or electronic communications preferences, please contact us.
OPT OUT AND PUBLICATION DELIVERY MANAGEMENT
We use an email delivery provider to distribute our electronic communications. You may change your electronic communication preferences by editing your email preference profile on the communication email.
By providing your email address, you are opting in to receive information from NCDE Civitan and its family of programs. You may choose not to receive these kinds of emails by opting out (unsubscribing), changing your email notification settings, or adjusting preferences in your subscription profile. If you opt out of receiving information, then you do hereby release, indemnify, and hold harmless NCDE Civitan for failing to provide information to you that is contained in these electronic communications. By providing your friends’ email addresses, you acknowledge that you have their permission to do so.
IP Addresses and Click Stream Data: We may collect Internet Protocol (“IP”) addresses and/or click stream data. An IP address is a number associated with the service through which you access the Internet, like your ISP (Internet service provider) or your company. Standing alone, your IP address is not personal information. However, we may combine this information with personal information. Click stream data is information collected by our computers when you request certain pages from the Website. Click stream data may include such information as the page viewed, the time, the source of the request, the type of browser making the request, the preceding page view and other such non-personal information. When analyzed, this data helps us analyze how visitors arrive at the Website, what type of content is most popular, what type of visitors in the aggregate are interested in particular kinds of content and advertising, and the like.
Transaction Information: If you conduct a financial transaction on our Website, such as buying merchandise, we will ask you to complete an order form that will request certain information from you, including contact information, demographic information and financial information. We will use this information to complete the transaction that you have requested, i.e., to deliver the information, products or other services that you order, and to send you an invoice (if necessary). For your protection, such information is collected and processed through encrypted means.
HOW WE USE THE INFORMATION COLLECTED
As applicable, the information you provide to us may also be used to:
• Contact you about the Website;
• Contact you about Civitan organizations in your geographic area;
• Contact you relating to your membership or user status;
• Confirm or fulfill an order you have made;
• Send you print or electronic publications about Civitans;
• Monitor or improve the use of the Website;
• Maintain website security; and
• Extend an email invitation to your friends to participate in interactive activities on the Website.
WITH WHOM THE INFORMATION MAY BE SHARED
At times, we may share your personal information with others for various purposes. The following outlines the ways in which your information may be shared with others and the ways in which you may opt-out of having your information shared:
Our Agents: We may employ other businesses, certain services and individuals to perform functions on our behalf. Examples include fulfilling orders, sending email, website analysis, analyzing data, providing marketing assistance, processing credit card payments, and providing customer service. They may have access to personal information needed to perform their specified functions, but may not use it for their own purposes, such as sending you or your friends marketing offers about their products or services.
For concerns regarding your personal information, please contact us.
Administrative or Legal Process: Your personal information may be transferred to third parties without notice to you in order to comply with applicable law, law enforcement agencies, to protect our rights, or protect the rights of other users of the Website.
LINKS TO OTHER WEBSITES
You should be aware that when you are on the Website you could be directed to other Websites beyond our control. For example, if you “click” on a banner advertisement, the “click” may take you off the Website onto a different website. These other websites may send their own cookies to you, independently collect data or solicit personal information and may or may not have their own published privacy policies. If you visit a website that is linked to our Website, you should consult that website’s Privacy Notice before providing any personal information.
We use reasonable measures to protect personal information that is stored within our database, and we restrict access to such information to those employees and agents who need access to perform their job functions, such as our customer service personnel and technical staff. However, please note that we cannot guarantee the security of this information. Unauthorized entry or use, hardware or software failure, and other factors may compromise the security of member information at any time. For additional information about the security measures we use on the Website, please contact us.
A SPECIAL NOTE FOR PARENTS CONCERNING PRIVACY
We do not collect any personal information from children under the age of thirteen (13) on the Website. If in the future, we decide to collect personal information from children, we will do so in compliance with the Children’s Online Privacy Protection Act of 1998 (15 U.S.C. 6501 et seq.) including, without limitation, obtaining necessary parental consent.
YOUR ACCEPTANCE OF THE PRIVACY NOTICE AND NOTIFICATION OF CHANGES TO THE NOTICE
By using the Website, you signify your agreement to all of the terms of our Privacy Notice. We may amend this Privacy Notice at any time. If we make a material change to the way in which we collect, use, and/or share your personal information, we will post a notice on the Website. We will assume that you have given your permission for your information to be used under the terms of the new Privacy Notice, if you continue to use the Website thirty (30) days after a notice is posted.
Data Subject Rights for EU Residents
RIGHT TO WITHDRAW CONSENT AT ANY TIME
Where you have consented to the use of your data, you have the right to withdraw consent. However, withdrawing consent will not affect what we did before the withdrawal. Please contact us if you would like to withdraw consent or if you have any questions regarding withdrawal of consent.
QUESTIONS ABOUT YOUR PERSONAL DATA
If you have questions about your personal data, please contact us.
QUESTIONS ABOUT THIS PRIVACY NOTICE
If you have any questions about this Privacy Notice or the privacy practices of the Website in general, please contact us.