Governance

Policies & Procedures

  • 0001 – Categories and Numbering
  • 0002 – Table of Contents
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  • 0101 – Purpose of Policy and Procedures Manual 0102 – Effective Date
  • 0103 – Policy Dissemination
  • 0104 – New Policy
  • 0104.1 – Approval of New or Changed Policies and/or Procedures
  • 0105 – Administration In Policy Absence
  • 0106 – Mission and Purpose
  • 0107 – Definition of Mail
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  • 0201 – Responsibilities and Composition
  • 0202 – Quorum
  • 0203 – Agenda
  • 0204 – Minutes
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  • 0301 – District Definition
  • 0302 – District Boundaries
  • 0303 – Areas
  • 0304 – District in Good Standing
  • 0304.1 – Civitan Member in Good Standing
  • 0305 – Clubs in Good Standing
  • 0305.1 – Clubs on Stop Billing When Needing Assistance and Clubs not Meeting Financial Obligations to Civitan International
  • 0305.2 – Clubs Falling Below 15 Members
  • 0305.3 – Club Surrendering Charter 0306 – Bond Coverage
  • 0308 – District Directory
  • 0309 – Courtesies Shown Visiting Dignitaries
  • 0310 – District Organizational Structure
  • 0310.1 – Qualifications for District Offices or Positions 0310.2 – District Officers 0310.3 – Term of Office
  • 0310.4 – Compensation
  • 0310.5 – Vacancy in Office or Position
  • 0311 – District Cabinet
  • 0312 – District Governor Responsibilities
  • 0312.1 – Vacancy in Office of Governor
  • 0313 – District Governor-Elect Responsibilities
  • 0313.1 – District Governor-Elect Responsibilities (Check List)
  • 0314 – District Immediate Past Governor Responsibilities 0315 – District Directors Responsibilities
  • 0316 – District Secretary Responsibilities
  • 0317 – District Treasurer Responsibilities
  • 0317.1 – District Treasurer Responsibilities Details
  • 0318 – District Lieutenant Governor Responsibilities
  • 0319 – District Judge Advocate Responsibilities
  • 0320 – Planning and Research Committee
  • 0321 – District Administrator Responsibilities
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  • 0401 – District Leadership Development
  • 0402 – District Training Coordinator
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  • 0501 – Junior Civitan Sponsorship
  • 0502 – Junior Civitan Bond Coverage
  • 0503 – Junior Civitan Annual Audit
  • 0504 – Junior Governor Leadership Training Expenses
  • 0506 – Junior Civitan International Expense
  • 0507 – Support for Sno-Do and Dance-A-thon
  • 0551 – Campus Civitan Club Sponsorship
  • 0552 – Campus Club Bond Coverage
  • 0553 – Campus Club Annual Audit
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  • 0601 – District Newspaper
  • 0602 – District Newspaper Editor’s Duties
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  • 0701 – District Meetings
  • 0701.1 – Convention Site Selection
  • 0702 – District Meeting Approval and Accounting
  • 0703 – Agenda and Notice for Conventions and District-Wide Meetings
  • 0704 – Attendance and Commitments of Attendance
  • 0705 – Rules of Order
  • 0706 – Recitation of The Creed
  • 0707 – Honor Key Breakfast
  • 0708 – Special Called Convention
  • 0709 – Payment of Costs for Invited Convention Guests
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  • 0801 – Chartering of Senior Civitan Clubs
  • 0802 – The Civitan Development Team
  • 0802.1 – New Club Building Task Force
  • 0802.2 – Existing Club Growth Task Force
  • 0802.3 – Existing Club Retention Task Force
  • 0803 – Growth and Development Fund
  • 0804 – Financial Reimbursement/Rebate for New Chartered Clubs
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  • 0901 – Awards Program
  • 0901.1 – Awards Selection Committee
  • 0902 – Special Courtesies To Past District Governors
  • 0903 – District Honor Key
  • 0904 – Carlie B. Sessoms Memorial – Civitan of the Decade
  • 0905 – North Carolina District East Civitan Scholarship
  • 0906 – District Civitan of the Year
  • 0907 – Dr. Luther Medlin – District Distinguished Citizen of The Year Award
  • 0908 – Special Courtesies and Considerations of District Officers, etc.
  • 0909 – Distinguished Lifetime of Service Award
  • 0910 – North Carolina District East Child Development Fellow
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  • 1001 – Election Process
  • 1002 – Nominating Process
  • 1002.1 – Nomination Form – Governor-Elect
  • 1002.2 – Nomination Form – Director-At-Large
  • 1002.3 – Nomination Forn – Past Governor Director
  • 1003 – Credentials Committee
  • 1004 – Elections Committee
  • 1005 – Balloting
  • 1006 – Campaign Guidelines
  • 1007 – Election of Region 3 Nominee
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  • 1101 – District Budget
  • 1102 – Financial System
  • 1102.1 – Transfer of District Funds
  • 1102.2 – Transition Funds Advance
  • 1103 – Annual Audit 1104 – Dues
  • 1104.1 – Full Time Undergraduate Student Membership
  • 1104.2 – Dues for Persons with Developmental Disabilities
  • 1105 – North Carolina District East Civitan Scholarship Payment
  • 1105.1 – Scholarship Application
  • 1106 – Policy of Reimbursable Expenses
  • 1106.1 – Expense Form for Reimbursement
  • 1107 – Charter Night Expenses
  • 1108 – District Benevolence Policy
  • 1109 – Authorization of Officers to Contract on Behalf of District
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  • 1301 – District and Civitan International Projects
  • 1302 – Solicitation of Funds
  • 1303 – Use of Professional Fund Raising Solicitors
  • 1304 – Boys and Girls Homes of North Carolina
  • 1305 – Fruit Cake Marketing
  • 1305.1 – District Fruit Cake Rebate/Income
  • 1306 – District Candy/Coin Box Program
  • 1306.1 – District Candy/Coin Box Rebate/Income
  • 1308 – New Project
  • 1308.1 – Victory Junction Gang Camp Project
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